Plan types
- By duration: 1, 3, 6, 12 months with any start date
- By visit count: 8, 12, 24 entries
- Single-visit — a visit is created automatically on purchase
- Scheduled: morning, daytime, weekend
- Personal — linked to a trainer
Memberships
Plans and memberships without recalculating dates by hand
Monthly, annual, 8 or 12 visits, single-visit, morning-only — any rules are set once. The system calculates validity and remaining visits itself and reminds about renewal.
A membership is a set of rules: how much it costs, how long it lasts, how many times and at what hours one can come. Visit Manager lets you describe these rules once as a plan, and every sale applies them automatically.
A plan can be linked to an activity — gym floor, pool, martial arts — and to a trainer. One club can sell dozens of different memberships without the administrator keeping the rules in their head.
Freezing
A client is travelling or ill — the membership is frozen for the needed days and the validity shifts. The maximum length of one freeze is set per club, and each membership can be frozen once. Works the same from the web and the app.
Renewals and buying ahead
The buy button is always available, even while the current plan is active: the new membership starts when the old one ends. Clients renew early, and the club avoids revenue dips at the start of the month.
Backdated purchases
If the payment came in yesterday but wasn't entered — the owner can allow sales with a past date. It's off by default to protect reports from mistakes.
How it works
- 1
Create a plan
Name, price, duration or visit count, activity, schedule.
- 2
Sell it
Pick the plan and start date, set the payment method.
- 3
Track the balance
The system counts days and visits and shows the status in the card.
- 4
Renew early
The reminder goes to the client automatically; renewal takes two taps.
Frequently asked questions
Yes. Changing a plan only affects new sales. Memberships already purchased keep their terms as of purchase.
Sell memberships from your phone
In VMI Pro: choose a plan, start date, payment method and freeze — without leaving the client.
See also
All featuresClient database
Profile with photo, every membership and visit, shop purchases, wallet and notes — in one card. Find a client by name or phone in a second, from the front desk or the app.
Attendance tracking
Clients enter by QR code, NFC card, turnstile or face — the visit logs itself. The administrator sees live gym load and marks no one by hand.
Reports & analytics
A dashboard with today's gym load and revenue, eight reports for any period, and one-click Excel export. From the office or your phone.
Request a Call
Leave a Request — We'll Call You Back
We'll tell you about the system's features, help you choose the right plan, and assist with setup. We usually call back within 30 minutes.
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We call back within 30 minutes
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Free consultation
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Setup assistance in 1–2 days
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